1
Forward email thread
Forward any client email thread to new@instanthuddle.net. We'll automatically set up a shared workspace.
No accounts. No scheduling. No apps.
Talk to your client in the next 30 seconds.
One permanent link per client — chat, call and screen share in their browser. Green means they're there right now.
Clients never sign up
One link, forever
Works from any email thread
How it works
From email to huddle in three steps.
No onboarding project. No workspace configuration. Start from the place client work already begins: the inbox.
2
Click the link
We reply almost instantly with secure, individual links for every participant on the thread to join.
3
Collaborate in Huddle
Continue collaboration in your Huddle—message, upload files, start a video call, or share your screen without switching tools.
Why Instant Huddle?
Client work is scattered everywhere.
Email threads. Zoom links. Slack invites. Lost attachments. Your client just wants to talk to you.
Without a Huddle
Does this look familiar?
RE: RE: RE: Final feedback (23 replies)
Zoom link expired · get a new one?
“Can you re-add me to the Slack?”
brief_v3_FINAL_final2_USE-THIS.pdf
With a Huddle
Less time searching
Consultant
“I find the right file in seconds, so clients get answers while the work is still moving.”
Sales
“Every decision stays with the deal, so I move prospects from demo to yes faster.”
Agency
“Feedback lands in one place, which means fewer revision loops and faster approvals.”
Customer success
“Clients never have to repeat themselves, so every handoff feels personal.”
Everything client work needs
A persistent workspace for every client.
Chat, files, calls and tags — built for people who run their business on client relationships.
Chat
Free
Presence-aware chat in a permanent room per client. They join from a link — no signup, no install, no lost threads.
Files & storage
Free
Every file lives with the conversation it belongs to — searchable, previewable, never buried in email. Generous limits apply — see pricing.
API & MCP access
Free
Design custom workflows the way you like it — wire huddles into your CRM, your automations, your AI agents. (Coming soon)
Video & screenshare
Free*
One-tap calls and screen share, right inside the client's room. No calendar invite, no meeting ID. * Limits apply — see pricing.
Views & auto-tags
Pro
Every huddle is auto-tagged by client domain; saved views turn tags into a sidebar that sorts itself. When you work with loads of clients, nothing slips. (Coming soon)
Shared workspace
Team
Shared views and huddles for client-facing teams — the whole team sees every client, and handoffs carry the full history. (Coming soon)
Built for client work
One clear place for every kind of client relationship.
Give every client a dependable place for the latest message, file, call and decision.
Trusted guidance
Consultants & advisors
Keep recommendations, documents and follow-ups in one calm, client-ready room.
Move the deal
Sales teams
Move from proposal to demo to commercial discussion without losing the thread.
Ship together
Agencies & studios
Keep feedback, files, calls and approvals together from kickoff to delivery.
Stay close
Customer success
Resolve issues faster with history, files and live help visible in the same room.
Pricing
Simple pricing that grows with you.
Start free, upgrade when client work picks up. No contracts, no per-seat maths, cancel anytime.
Start free
The whole product, for every client you have.
$0/month
Work with as many clients as you like. They never sign up, install anything or pay a thing.
Unlimited clients
Unlimited chat, kept forever
Guest access — no signup
Calls and screen share
QR, link and signature
Event mode
Upgrade when Huddles become essential
Stay organised as clients multiply.
$9/month
All your clients organised, calls without limits, history that stays searchable.
Everything in Free
Unlimited search history
Unlimited views
Auto-tag rules
Unlimited call length
Recordings
Your brand, not ours
Start Pro
For client-facing teams
Collaborate together on every client.
$99/month
Up to 15 people sharing your client list. Everyone else — clients, guests, collaborators — is always free.
Everything in Pro
Shared views
@here and group handles
Hand off a client
Shared reception address
Your own domain
Choose Team
More than 15 people, or need SSO, audit logs and data residency? Talk to us
| Free | Pro | Team | |
|---|---|---|---|
| Reach — never limited | |||
| Clients, colleagues and guests in huddles | Unlimited | Unlimited | Unlimited |
| Guest access — no signup | Yes | Yes | Yes |
| Messages kept | Forever | Forever | Forever |
| QR, link and signature front doors | Yes | Yes | Yes |
| Event mode and auto-tagged scans | Yes | Yes | Yes |
| Depth — grows with use | |||
| Searchable history | Last 90 days | Unlimited | Unlimited |
| Saved views | 3 | Unlimited | Unlimited |
| Auto-tag rules | By domain | Custom | Custom |
| Calls | |||
| Length per call | 40 min | Unlimited | Unlimited |
| People in a call | 25 | 50 | 100 |
| Cameras on at one time | 4 | 10 | 25 |
| Screen share | Yes | Yes | Yes |
| Recordings | — | Yes | Yes |
| Storage | |||
| File storage | 2 GB | 50 GB | 250 GB |
| Looking professional | |||
| Your logo and colour in the room | — | Yes | Yes |
| Branded invite emails | — | Yes | Yes |
| Branded link preview | — | Yes | Yes |
| Your own link domain | — | — | Yes |
| InstantHuddle badge | Shown | Discreet | Discreet |
| Working with colleagues | |||
| People sharing your client list | 1 | 1 | 15 |
| Shared views and tags | — | — | Yes |
| @here and group handles | — | — | Yes |
| Visibility across all client huddles | — | — | Yes |
| Hand off a client | — | — | Yes |
| Shared reception address | — | — | Yes |
Nothing is ever deleted on any plan. Paid plans add depth for the person living in the product, not access for the people arriving.
Everyone invited can join and talk — camera slots follow whoever’s speaking, and the huddle owner can pin anyone into one.
FAQ
Questions, answered
Do my clients need an account?
No. Clients open their Huddle from a link in the browser — desktop or mobile. No download, no signup, no password.
How is this different from Slack or Zoom?
Slack is built for your team; Zoom is built for meetings. A Huddle is built for the space between you and your client: presence-aware, always on, with chat, calls, screen share and files in one shared room. It's not limited to one-on-one either — bring up to 10 people into the same Huddle.
What do the orange and green dots mean?
They're presence — the heart of the product and the logo. Green means someone is in the Huddle right now; orange means they're away. You always know whether “quick question?” can become a call right now.
Is it secure?
All traffic is encrypted in transit, files are encrypted at rest, and each Huddle is isolated — a client only ever sees their own room. Need SSO or admin controls? Contact sales.
Can I cancel anytime?
Yes. Plans are month-to-month, cancel in one click. And your data is yours — export every Huddle's history and files anytime, cancelled or not.